Privacy Policy

Last Updated: 13 November 2026

1. Introduction

At Kilbeggan Races, we are committed to protecting your privacy and handling your personal information responsibly.

This Privacy Policy explains how we collect, use, store and protect personal data when you visit our website, purchase tickets, make an enquiry, subscribe to our communications or interact with our services.

We process personal data in accordance with the General Data Protection Regulation (GDPR), the Data Protection Act 2018 and other applicable Irish data protection legislation.

2. Who We Are

Kilbeggan Races operates Kilbeggan Racecourse, located at Loughnagore, Kilbeggan, County Westmeath, Ireland.

Website: https://kilbegganraces.com

Email: racing@kilbegganraces.com

Telephone: +353 (0)57 93 32176

Address: Kilbeggan Racecourse, Loughnagore, Kilbeggan, Co. Westmeath, N91 X840, Ireland.

For data protection enquiries, please contact us using the details above.

The legal entity responsible for processing personal data under this policy is Kilbeggan Race Committee CLG.

3. Information We Collect

Depending on how you interact with us, we may collect the following personal information:

Contact information: Your name, email address, telephone number and any information you provide when contacting us.
Ticketing information: Details associated with ticket purchases, season tickets, Flexi Tickets, gift vouchers, group bookings and hospitality enquiries.
Payment information: Transaction-related information processed through our ticketing or payment providers. Payment card details are handled in accordance with the relevant provider’s procedures.
Website usage information: Technical information such as IP address, browser type, device information, website activity and cookie preferences.
Marketing preferences: Information you provide when subscribing to newsletters, promotional updates or other communications.
Event photography and video: Images or recordings captured during race meetings and events, where individuals may be identifiable.

We only collect information that is relevant and necessary for the purposes described in this policy.

4. How We Use Your Information

We may process your personal information to:

Respond to enquiries and provide customer support.
Facilitate ticket purchases, bookings and related services.
Manage season tickets, gift vouchers and hospitality arrangements.
Provide information about race meetings, events and services.
Send promotional communications where permitted by law.
Improve website functionality, performance and visitor experience.
Maintain the security and reliability of our website.
Meet applicable legal, accounting and regulatory obligations.
Promote Kilbeggan Races through appropriate event photography, video and other marketing content.

5. Legal Basis for Processing

Under GDPR, we must have a lawful basis for processing personal information.

Depending on the activity, we may rely on:

Contractual necessity: Where processing is required to provide tickets, bookings or other services you have requested.

Consent: Where you have agreed to receive certain marketing communications, accept optional cookies or participate in activities requiring consent.

Legitimate interests: Where processing is necessary for reasonable business purposes, such as responding to enquiries, maintaining website security or undertaking appropriate promotional activities, provided these interests do not override your rights and freedoms.

Legal obligations: Where we are required to retain or disclose information to comply with applicable laws.

Where processing relies on consent, you may withdraw that consent at any time.

6. Online Ticket Purchases and Third-Party Services

Our website may direct visitors to external ticketing platforms, including Future Ticketing, to purchase admission tickets, season tickets, Flexi Tickets, gift vouchers or other available products.

When using a third-party ticketing or payment service, your personal information may be processed in accordance with that provider’s own privacy policy.

Where service providers process information on our behalf, we seek to ensure appropriate data protection arrangements are in place.

We encourage visitors to review the privacy policies of external services before providing personal or payment information.

7. Cookies and Website Analytics

Our website may use cookies and similar technologies to support essential website functions, remember visitor preferences, understand website usage and improve performance.

Depending on the services enabled, these may include:

Strictly necessary cookies required for website operation.
Functional cookies that remember selected preferences.
Analytics cookies that help us understand website traffic.
Marketing cookies used for advertising or campaign measurement.

Where required by law, we will request your consent before placing non-essential cookies or activating associated tracking technologies.

You can manage or withdraw your cookie preferences through the consent controls provided on our website.

For further information, please see our Cookie Policy.

8. Marketing Communications

We may use your contact information to send updates about upcoming race meetings, season tickets, events, special offers and other Kilbeggan Races news where we have an appropriate lawful basis.

Where consent is required, we will obtain it before sending marketing communications.

You can unsubscribe from marketing emails using the unsubscribe link provided or by contacting us directly.

We will respect your marketing preferences and process unsubscribe requests in accordance with applicable law.

9. Photography and Videography at Events

Photography and video recording may take place during race meetings and other events at Kilbeggan Racecourse.

Images and footage may be used for legitimate promotional, editorial, archival and marketing purposes, including on our website, social media channels, printed publications and other communications.

Where identifiable individuals appear in promotional material, we will assess the appropriate lawful basis for processing and consider individuals’ privacy rights.

Additional care will be taken when processing images of children or where circumstances require particular sensitivity.

If you have concerns about an image or recording in which you appear, please contact us at racing@kilbegganraces.com.

10. Sharing Your Personal Information

We may share personal information with trusted third parties where necessary for the purposes described in this policy.

These may include:

Ticketing and payment service providers.
Website hosting and technical support providers.
Email marketing and communications platforms.
Website analytics and related technology providers.
Professional advisers and service providers.
Regulatory authorities or other organisations where legally required.

We do not sell personal information to third parties.

Where third parties process personal information on our behalf, appropriate contractual and security safeguards will be used as required by law.

11. International Data Transfers

Some third-party technology and service providers may process personal information outside the European Economic Area (EEA).

Where such transfers occur, we will ensure that an appropriate legal transfer mechanism and safeguards are in place, as required by GDPR.

These may include adequacy decisions or approved Standard Contractual Clauses, where applicable.

12. How Long We Keep Your Information

We retain personal information only for as long as necessary to fulfil the purposes for which it was collected, including relevant legal, accounting, operational and regulatory requirements.

Retention periods depend on the nature of the information, the purpose of processing and applicable legal obligations.

Information that is no longer required will be securely deleted or anonymised in accordance with our retention procedures.

13. How We Protect Your Information

We take reasonable technical and organisational measures to protect personal information against unauthorised access, loss, alteration, disclosure or misuse.

These measures may include access controls, secure website connections, appropriate system updates and restrictions on access to personal information.

While we take steps to protect the information we process, no internet-based system can be guaranteed to be completely secure.

14. Your Data Protection Rights

Under GDPR, you have certain rights regarding your personal information, subject to applicable conditions and exemptions.

These include:

Right of access: Request a copy of the personal information we hold about you.
Right to rectification: Request correction of inaccurate or incomplete information.
Right to erasure: Request deletion of your personal information in certain circumstances.
Right to restrict processing: Request limits on how your information is used.
Right to data portability: Receive certain personal information in a structured, commonly used and machine-readable format.
Right to object: Object to certain types of processing, including direct marketing.
Right to withdraw consent: Withdraw consent where consent is the legal basis for processing.
Rights relating to automated decision-making: Exercise applicable rights where relevant automated decision-making is used.

To exercise your rights, please contact racing@kilbegganraces.com.

We will respond to requests within the timeframes required by applicable data protection legislation.

15. External Websites

Our website may contain links to external websites, ticketing services, social media platforms and other third-party services.

We are not responsible for the privacy practices or content of websites operated by third parties.

We recommend reviewing the privacy policies of any external websites you visit.

16. Children’s Privacy

We recognise the importance of protecting children’s personal information.

Where personal information relating to children is processed, we will apply appropriate safeguards in accordance with applicable data protection law.

Parents or guardians who have concerns about the processing of their child’s personal information, including event photographs or video footage, may contact us directly.

17. Complaints

If you have concerns about how we process your personal information, we encourage you to contact us so that we can address your enquiry.

You also have the right to lodge a complaint with the Irish Data Protection Commission.

Data Protection Commission

Website: https://www.dataprotection.ie

18. Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our services, website functionality, data processing activities or legal requirements.

Any updates will be published on this page, with the date of the most recent revision displayed above.

We encourage visitors to review this policy from time to time.

19. Contact Us

For any questions about this Privacy Policy or how we handle personal information, please contact:

Kilbeggan Races

Kilbeggan Racecourse
Loughnagore, Kilbeggan
Co. Westmeath, N91 X840
Ireland